Booking Policies & Payment Schedule

One or Two Rooms:

  • 50% Deposit charged at the time of booking to hold the room.
  • The Remaining Balance is charged to card on file 72 hours prior to check in.  If you would like to arrange an alternative form of payment for your Remaining Balance ie. Cash or a different Credit Card please inform us at the time your reservation is made.
  • One Night Rentals are granted whenever possible but are solely at the discretion of the reservationist and based on the booking schedule at that time. 
  • Starting in 2018, the following holiday weekends will require a three-night minimum stay: New Year’s Eve, Martin Luther King Day, President’s Day, Memorial Day, Labor Day and Columbus Day.
  • Cancellations made 14 days or more prior to the check in date receive a Full Refund minus the $25 Administrative Fee.
  • The Administrative Fee is charged per room. (Ex. – 2 room reservation = $50 Admin. Fee)
  • Cancellations made 13-3 days prior to check in date the 50% Deposit becomes nonrefundable.
  • Cancellations made less than 72 hours prior to check in are subject to the full cost of stay.
  • Our Special Room Rates are not available during Peak Season – Memorial Day through Labor Day.
  • We sincerely appreciate you respecting our Cancellation Policies. We are a small operation that simply cannot afford to have rooms sit vacant due to last minute cancellations.  In most every instance we have turned away other potential guests in order to honor your reservation.

Blocks of Rooms (3 or more rooms):

  • 50% deposit to hold the rooms, payable by check.
  • Deposit acts as a security deposit, refundable 48 hours after guests check out, assuming there is no damage to the rooms.
  • Cancellations made 30 days or more prior to the check in date receive a Full Refund minus the $25 Administrative Fee.
  • The Administrative Fee is charged per room. (Ex. – 2 room reservation = $50 Admin. Fee)
  • Cancellations made less than 30 days prior to check in are subject to the full cost of stay.
  • The Host will be required to provide Wm. Farmer and Sons with a rooming list for their guests.

Crib & Air Mattress Policy:

  • Pack-N-Play Cribs are furnished free of charge. Please request when making your reservation.
  • There is a $20 Setup/Usage fee for air mattresses. Please request when making your reservation.
  • Air mattresses are for children only, not adults.
  • Air mattress cannot be setup in the following rooms: The Margaret Room, The Kemp Room or The Haley Room.

Smoking Policy:

  • All rooms are non-smoking.
  • There is a $150 fee for smoking in guest rooms.

Pet Policy:

  • We welcome well behaved, non-aggressive and non-vocal, small-medium size dogs less than 30lbs.
  • There is a $25 fee per Dog.
  • No more than Two Dogs are allowed per Room.
  • We reserve the right to charge an additional $75 if your pet causes any damage.
  • If left in the room unattended your Dog must be well accustomed to remaining in a crate without barking.
  • If your dog is not able to be crated or you do not have a crate then your dog must not be left alone in room.
  • You must provide a cell phone number. In the case that a dog left in the room becomes a disturbance, you need to be able to return to your room immediately.

Buyout Policy:

  • During weekends in May through November, Wm. Farmer and Sons allows room blocks with contractually bound complete hotel buyouts only.  All weekend room blocks require a minimum stay of two nights with no exceptions.
  • A 50% deposit, payable by check, a signed contract committing to the full purchase of rooms, and buyout surcharge (see below rates), payable by check or credit card, is required to secure all room blocks.
  • The deposit will act as a security deposit and Wm. Farmer & Sons reserves the right to retain all or a portion of the deposit in the event there is damage to any of the rooms. Assuming no damage to the guest rooms, the security deposit will be refunded 48 hours after all guests have checked out.  Any damage incurred in excess of the 50% deposit will be charged to the Host’s card on file.
  • Wm. Farmer and Sons property buyout surcharge for room blocks is $1250.
  • Hudson Merchant House property buyout surcharge for room blocks is $750.
  • Entire property buyout surcharge for room blocks is $2000.
  • Above surcharges include: being locked into current standing rates, access to rooms before the general public, facilitation of Welcome Gift Bags for guests, coordination with Wedding Planner/Host, guests within room blocks receive 10% off all food and drink items on site, and if the Host decides that he/she would like to book an event within our space, 25% of the surcharge will be put toward the deposit for the event.
  • The Host will be required to provide Wm. Farmer and Sons with a rooming list for their guests.
  • No guests other than those on individual room reservations are permitted on property unless in public spaces, such at the Restaurant, Bar or Mercantile.
  • No organized gatherings are permitted unless pre-approved and arranged through management.